The importance of checking

A recent event reminded me of the importance of always checking and double checking details so that nothing falls through the cracks. At this event, a very key supplier was a no-show. While there will often be unexpected or unwanted occurrences that happen at meetings or events, checking and re-checking the details can often help in alleviating some of this exposure. Here are some tips to consider:

• Keep a record of all related suppliers for the event. This will include names, addresses, cell phones, after-hours numbers and backup contact names. If you are working with a venue who is managing a supplier for your event, insist that you are given their information so that you can follow up personally.
• It is expected that you will be in contact with all suppliers throughout the planning process. However, make sure to contact each supplier at least 2-3 days before the event, and even the day before to provide any final updates and ensure everything is scheduled as planned.
• During the planning process, make sure there is more than one person that knows the details. This will serve as a backup in case something is missed or another perspective is needed.